2018 is Promevo’s year of gPanel. Eight years after initially launching the app, we are excited to add new features to the application and bring it to more users than ever. This blog is the first of a monthly series that will better explain gPanel’s capabilities, tips and tricks for using it, and what’s new. So without further ado, let’s take a look at gPanel 101.
What exactly is gPanel?
gPanel is the answer to your G Suite management needs. gPanel makes managing and accessing your users’ setting efficient while protecting their data and keeping administrators accountable. Through bulk operations and automation, gPanel saves your IT team time and money. Easily add all your new hires to groups, give them access to their predecessors’ files, and have their signature automatically set up to your company’s standard.
gPanel also helps you keep an eye on what’s going on in the company. Use reports to monitor how many files are created, deleted, and sent. If you are worried that something has gone wrong internally, gPanel lets you audit emails and be automatically BCC’ed on sent messages. Keep your reputation and your intellectual property safe.
Why do I need gPanel?
We’re going to be honest, Google’s Administration console is a fine way to get started with user management and a fair option for the broadstroke administration. However, it simply doesn’t have the same granular power as gPanel. gPanel is ideal for day-to-day management and is constantly evolving based on our customer’s ideas and suggestions. Think about a time where you just couldn’t find what you needed in Google’s Admin Console. The solution is almost certainly in gPanel. If it’s not, then let us know and our development team can make it happen. Our ecosystem of customers truly defines how gPanel evolves and improves.
Further, gPanel is specifically designed to keep your company’s and employees’ data secure. It’s built on the Google Cloud platform, so it is fully integrated with Google Admin, and uses Google’s servers, instead of moving your data to a third-party host. A Google Premier Partner, Promevo is also ISO 27001 certified, which means that we are internationally recognized to have implemented tools and procedures to protect our users’ personal information and data.
How will gPanel help my business?
gPanel is a powerful solution for businesses of all sorts, but depending on your size, you’ll probably rely on different functions. However, all gPanel customers get every single one of these features, so you can explore and see what works best for your company.
According to Phil Chumley, a gPanel expert on our Strategic Sales team, small businesses really utilize gPanel’s signature templates and reporting features. To keep your employees’ signatures in line with your brand, you can create a template that automatically adds user information like their name, phone number, and position, to keep everything consistent. If an employee accidentally changes their signature, gPanel will automatically revert it to the company standard.
gPanel’s reports let you see anomalies and take care of them in real time. A gPanel user recently saw that a huge number of their user files had been deleted in one day. They identified the employee who accidentally deleted them and the company was able to restore the documents. Without gPanel, they wouldn’t have known what had happened or been able to take care of it so quickly.
Our customers in medium-sized businesses love gPanel’s Document Administration. Full-text searching allows you to search all the Google Drives in an organization to find, edit, and share necessary documents or transfer ownership to the right users. gPanel also provides security through firewalls, third-party application blocking, and in an upcoming update will offer drive encryption. We’ll keep your company’s data safe without the cost of additional service providers.
Custom user roles are another unique gPanel feature. Phil says:
[In Google Admin] there’s no way to give some admin capabilities to users if needed- [the] only roles are Admin or User. Custom roles in gPanel solves this.
With gPanel’s custom roles you can give an employee permission to transfer documents, but not to delete other users, keeping your company in control without micromanaging employees.
We are proud that global corporations like Uber and Dropbox have chosen gPanel for their user administration! When time is money, gPanel’s bulk operations manager will save you both. Add employees to new organizational groups, make mass updates to user profiles, or set standard configuration policies that automatically apply policies to new users with just a few clicks. With the Drive Sweep function, contributors can add files to a shared drive and ownership will be automatically be given the group manager. This makes it easy to manage documents if you frequently add new members to your team.
gPanel’s centralized user management panel is invaluable to large businesses. It lets administrators add, suspend and delete users, set up account delegation and email forwarding, and sync groups of contacts between users. This means that even if a key team member is on vacation, the rest of your team can cover their emails and clients and get access to any vital document.
Is gPanel right for me?
Simply put, if you want to protect your company’s data while efficiently managing your user settings, then you need gPanel. All our customers get every one of the features listed above, and our development team is always ready to listen to and implement your ideas.
If any of the security, automation, and user management benefits appeal to you, you can schedule a demo with one of our sales team members or start a free trial. And if you use gPanel and love it, we’ll give it to you for free*, so what are you waiting for?
*gPanel is available for free to organizations who purchase their G Suite licenses through Promevo.
Promevo can help your school, business, or organization achieve all of your technology goals. As a Google Premier Partner, we can outfit you with the best Chromebooks for your needs, supply you with G Suite licenses, and provide extended support, so you’ll get the most out of your Chrome devices!