You have a new Google Apps for Education domain, your users have been created, and you’re ready for the next step. The only problem is that you’re not sure what that next step is. In our downloadable guide, Setting Up the Organizational Units for Your Google Apps for EDU Domain, we take you through an often overlooked action critical to a Google Apps deployment: structuring and organizing your domain to ensure future scalability and success.
The Next Step
So how do you structure and organize your domain? An essential part of setting up your Google Apps environment is creating your Organizational unit (Org unit) hierarchy. Org units allow Administrators to fully optimize settings and policies for users and devices. For example, you are able to granularly control which Google services are turned on for specific users.
Why Use Organizational Units?
By utilizing Org units, Administrators can separate users and devices in order to apply different settings, policies, and apps. Schools generally require different settings for different groups of users. An example of this is teachers may need certain apps for class use while students may need the apps disabled . Having users in different Org units allows Administrators to easily set configurations, just by moving users into Org units.
Once you’ve setup your organizations and policies, your domain is scalable and easily managed. Then it’s as simple as dropping new users into the correct Org units. Those users will automatically have the Org settings and policies applied to their Google Apps account.
Need an Example?
One great example of where Org units are helpful is in turning off Google+ for younger students. Google+ requires the user to be 13 years or older in order to sign up. If a student signs up for Google+ and puts a birth date that falls under that age, their entire Google Apps account will be disabled. Obviously, you can see how this would be an issue. Luckily, with Org units, younger grades can have their Google+ services turned off.
Your How-To Guide
Does this sound like something you would like to learn how to do? In this how-to guide, you will:
- Read what Organizational Units are
- Determine whether you want to take the broad or the granular approach to Org units
- Learn how to create Orgs units and Sub-orgs
- See how to use Org units to control different Google services, like Google+ and Hangouts
- Configure different policies using Org units
Want to Browse More Resources?
Here at Promevo we love to provide you with tips about Google Apps and Chrome to help you along on your Google journey. If you would like to look over more guides, infographics, and white papers, check out Promevo’s Resource Page.
Have Any Questions?
Do you have any Google-related questions? We are happy to help! Click the button below to talk to a Promevo Google Account Manager.
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